Office Administrator/Executive Assistant


Destination Asia requires an Office Administrator/Executive Secretary to work in their fast growing Tokyo office.Duties include:- Prepares reports, presentations, memorandums, proposals and correspondence- Monitors office operations and ensures the smooth running of the office- Schedules appointments and meetings for executives and upper level staff- Organising the office layout and maintaining supplies of stationery and equipment- Maintaining the condition of the office and arranging for necessary repairs;- Tracks office supply inventory and approves supply orders- Prepare correspondence and mail.- Arrange for outgoing mail and packages to be picked up.- Greet and receive visitors.- Assist with Human Resources including sourcing new candidates, placing job ads- Secretarial duties for the Executive Director- TranslationRequires Skills:- Excellent oral and written communication skills- Detail oriented and works with a high degree of accuracy- Highly organized and flexible- Ability to multitask and meet changing deadlines- Must be self directed and able to complete projects with limited supervision- Maintains staff confidentiality- Working knowledge of Microsoft Office including email, scheduling, spreadsheets and presentation softwareJob Requirements:- 1 years or more related experience- High School Diploma- Experience working in a foreign company preferred- Business level English- Native level Japanese