International SOS Japan LTD - 【TRICARE】Personal Assistant and General Affairs Admin


【Overall Purpose Of The Job】

Provide full range of administrative and confidential secretarial support to Head of Region-Asia Pacific and RMD.

Provide administrative support to HR and Admin.

【Key Responsibilities】

◆Assistant to Regional General Manager

Maintain Head of Region-Asia Pacific and RMD Calendar:

  ◗ appointment / call arrangement

  ◗ meeting/teleconference set-up

  ◗ remind & drive Head of Region-Asia Pacific and RMD the daily schedule

Head of Region-Asia Pacific and RMD travel itinerary

  ◗ travel applications

  ◗ ticket arrangements

  ◗ hotel accommodation and ground transportation arrangements

  ◗ coordination of local appointments and meetings

  ◗ set up meeting venues, projector and other logistics

Organise meetings / conference

  ◗ draft agenda when required

  ◗ check attendee availability and send calendar invitations to confirm

  ◗ collect meeting documents as required

  ◗ arrange logistics for attendees if necessary

  ◗ meeting room/venue booking

  ◗ meeting room set-up, equipment set-up and catering order if necessary

  ◗ taking meet ...